Bid-leveling checklists
Complete, trade-specific checklists are generated from drawings, specifications, addenda, and supplemental bid documents—with source references attached.
Download sample09 Drywall · Scope Checklist.docx
Built-in AI for preconstruction
AI that keeps every bid moving—before you ask.
ScrubPlan works inside the workflow your team already uses. It automatically reads project documents, builds trade-specific scopes, monitors bid health, follows up with bidders, reviews proposal inclusions, and surfaces leveling actions.
Automated scope creationProactive bid healthHuman-reviewed outputs
Raleigh Medical PavilionPreconstruction overview
86% healthyTrade packages24
Confirmed bidders61
Open actions7
ScrubPlan surfacedNow
!
Drywall coverage needs attentionTwo bidders have not confirmed intent
Queue follow-upAI
Sealant responsibility is unassignedA8.42 / Detail 7 · impacts 07A and 09B
Review gap✓
Atlantic proposal correctedThree missing inclusions resolved pre-submit
CompleteOne connected workflow
From documents to decision.
ScrubPlan carries project-specific scope through bid-package creation, bidder outreach, proposal review, bid leveling, and revision tracking. The AI responds as the bid changes, so attention goes to exceptions and decisions—not repetitive document work.
Qualified project personnel review automated outputs and retain final authority over every scope assignment and award decision.
How the platform works
Six stages. One project-specific source of truth.
The same scope intelligence moves forward instead of being rebuilt in separate spreadsheets, emails, and bid tabs.
- 01Upload the documents
Plans, specifications, addenda, and supplemental bid documents.
- 02Build scopes automatically
Complete trade checklists with references, ready for review.
- 03Protect coverage
Track bidders while agents confirm who intends to bid.
- 04Improve proposals
Return missing or unclear inclusions before final submission.
- 05Level and act
Compare consistently and close clear follow-up items.
- 06Stay aligned
See which trade packages are affected by every revision.
Scope creation
Build every bid baseline automatically—and consistently.
ScrubPlan analyzes the full project set and uses its proprietary material database to create a repeatable, trade-specific foundation for bidding and buyout. Every bidder is measured against the same source-linked scope.
Contract Inclusions
Turn reviewed scope intelligence into project-specific contract inclusions for bid packages, leveling, subcontracts, and turnover.
09B
↓Contract Inclusions
Download sample09 Drywall · Contract Inclusions.docx
Change Logs
Review revised drawings for changes, itemize every update by sheet and trade, and carry confirmed change items directly into bid-leveling checklists.
Download samplePackage Change Log.pdf
Human review and control
Review each item, edit the language, and move callouts to a different trade when project conditions require it.
How AI fits the workflowMarked-up PDF exportActual drawing context, ready to share
Trade evidence
Marked-up PDF export
Make every trade responsibility visible.
ScrubPlan isolates the relevant sheets and highlights identified responsibilities directly on the plans. Export the mark-up as a PDF so estimators, bidders, operations teams, and field partners coordinate from the same visual record.
- ✓ Relevant sheets isolated automatically
- ✓ Responsibilities highlighted in context
- ✓ Coordination-ready output for sharing and handoff
Automated outputs should be reviewed by qualified project personnel before contractual use.
Bidder-side proposal review
Resolve scope conflicts before the bid is submitted.
Every checklist item stays connected to its exact drawing location. Subcontractors and vendors can understand the requirement, upload their proposal, and correct discrepancies before the bid reaches your team.
01
Subcontractor completes the bid formChecklist tied to drawing evidence
The subcontractor or vendor answers each scope item using the same project-specific checklist.
02
Subcontractor reviews highlighted drawingsExact scope locations in one click
The subcontractor or vendor moves through the drawings containing relevant highlights, helping them digest the scope quickly and answer with confidence.
03
Subcontractor uploads the proposalPDF or supported quote file
↑Capital_Drywall_Quote.pdfProposal received
The subcontractor or vendor uploads the quote while checklist responses and source locations remain attached.
04
ScrubPlan identifies conflictsAutomated quote review
✓Board assemblies included
!Acoustic sealant excluded
?Backing allowance unclear
ScrubPlan compares proposal language with the same project checklist, then returns exclusions, gaps, and open clarifications to the bidder.
05
Subcontractor clarifies or revisesDiscrepancies returned before submission
Clarify responseRevise quote
The subcontractor or vendor resolves each discrepancy and reviews the updated result before submitting the final bid.
All before submissionCleaner bids arrive with fewer open scope questions.Your team reviews decisions—not preventable discrepancies.
Agent follow-up
Build coverage, send invites, and keep bidder intent current.
ScrubPlan’s agent works from your bid list and project profile, then brings confirmations and status changes back into the same coverage view.
Create or import the bid list
Your team starts a new list or imports the bidders already selected for each trade package.
Agent reviews coverage
The agent compares the list with similar projects by market sector, project size, and region to surface coverage opportunities.
Send bid invitations
Invitations go to the selected subcontractors and vendors with the project and trade-package details they need.
Confirm and update status
The agent texts and/or calls bidders, confirms intent, and writes each response back to the live bid-status view.
SP
Bid intent confirmedCapital Drywall · text reply
Updated nowComplete scopeAutomated checklists and Contract Inclusions
Healthier coverageBidder tracking and agent follow-up
Cleaner proposalsIssues corrected before submission
Faster decisionsConsistent leveling and action items
ScrubPlan helps teams identify gaps and inconsistencies more efficiently; it cannot guarantee that every scope issue will be found.
Put ScrubPlan on the next bid
Request a free trial.
Enter your name and work email to request access. Start with one active project and see the connected workflow on your own documents.
See usage-based pricingFree trial request