ScrubPlan Builds the scope. Finds the bidders. Confirms bid intent. Checks the quotes. Levels the bids. Tracks the changes. We just need your oversight. ScrubPlan carries the same project-specific scope intelligence through every step and turns problems into action items before bid day.
Every bid stays under review before you even open it.
Without a single prompt, Autopilot continuously polls bid health and turns changes, coverage gaps, and proposal conflicts into suggested next actions through every phase. It creates the bid list, keeps it updated to help meet MBE, HUB, WBE, and other participation requirements, updates scope when drawings change, checks quotes against project requirements, drafts bidder follow-ups for your approval, and much more. It checks automatically, so your team never has to remember what to ask or when to ask it.
One example in action
One checked box. One buried exclusion. Caught before review.
This is just one example of the many ways Autopilot protects bid health while your team is focused elsewhere.
01
Submitted bid
The bid says yes. The quote says no.
An elevator bidder marks counterweight guards as included on the checklist. But page 4 of the nine-page proposal lists them as excluded.
Checklist responseYes
Scope requirement · VT02
Provide code-compliant counterweight guards, including full-height runway guards beside each adjacent elevator.
Bidder response✓ Yes
≠Conflict
Proposal · page 4 of 9Excluded
02
Before you open the bid
Autopilot finds the conflict and drafts the follow-up.
ScrubPlan compares the checklist response with the submitted proposal, flags the discrepancy, and prepares a clarification for the bidder.
“Your bid form answers YES to providing counterweight guards, while your quote states counterweight guarding is provided and installed by others. Which is correct, and are these guards carried in your base bid?”
Suggested follow-upReady for your approval
03
Clarification confirmed
The bidder confirms. The scope gap is prevented.
The bidder confirms the exclusion. ScrubPlan records the clarification and surfaces the open scope as an action item before you even open a drawing.
Elevator bidder
Confirmed. Counterweight guards are excluded from our proposal.
↓
Action item createdCounterweight guards require coverageOpen scope · Elevator package
✓Scope gap preventedDetected before manual bid review
You keep control. Autopilot keeps the bid moving.
One scope baseline, end to end
The scope created from the drawings stays with the bid all the way to award.
ScrubPlan reads the plans and specifications, creates the project-specific bid form, and gives bidders the checklist with exact drawing references. That same scope baseline then checks every quote and carries into bid leveling.
When coverage drops or a proposal conflicts with the checklist, ScrubPlan identifies what needs attention, gives the bidder a chance to correct it, and returns clear action items to the estimator.
The result is a connected workflow that catches problems early instead of handing your team another PDF to review manually.
Project inputs
01
Drawings and specsScope requirements identified
02
Bidder coverageIntent and participation tracked
03
Proposal receivedQuote ready to check
ScopeSame baseline
Workflow actions
✓
Bid form createdDrawing evidence attached
✓
Follow-up queuedBid intent confirmed
✓
Quote gaps returnedBidder corrects before submit
Infinite Bidder Network
The right bidders, wherever the project lands.
ScrubPlan searches for subcontractors by trade, location, project size, and market sector anywhere in the United States. The search is not limited to companies that sign in or create a ScrubPlan account.
United States bidder search Continuously refreshing
SPScrubPlanProject-fit search
Seattle12 matches
Bay Area19 matches
Phoenix14 matches
Denver21 matches
Dallas27 matches
Chicago24 matches
Atlanta31 matches
Raleigh28 matches
New York35 matches
Boston16 matches
Orlando22 matches
Trade fit Project size Market sector Location
Anywhere in the U.S.Searches the market around the project, not around a closed member list.
No ScrubPlan account requiredQualified bidders can be found without first joining another platform.
Current by designBidder signals are continually refreshed instead of waiting for profile edits.
Matched to the jobTrade, size, sector, and geography shape every recommendation.
One connected workflow
From drawings to leveled bids, one connected system.
The same project-specific scope moves through bid package creation, bidder coverage, quote correction, bid leveling, and every revision that follows.
01Plans & specs
Upload drawings, specifications, addenda, and supplemental bid documents.
02Automated packages
ScrubPlan automatically creates complete, trade-specific checklists and scope documents.
03Bidder outreach
Track coverage while agents call and text bidders to confirm intent.
04Proposal review
Automatically return missing or unclear inclusions for bidder correction.
05Bid leveling
Compare against one scope baseline and surface clear action items.
06Change tracking
Keep every package aligned as drawings and specifications change.
The ScrubPlan system
One project-specific scope baseline, carried through every bid.
Build the scope once, show bidders the exact drawing references, check each proposal against the same requirements, and turn unresolved differences into leveling action items.
Proprietary material intelligence
Complete, consistent bid-leveling checklists
ScrubPlan analyzes drawings, specifications, addenda, and supplemental bid documents, then automatically creates trade-specific checklists with source references. Its proprietary material database, rather than an external AI material library, anchors how construction requirements are classified by trade.
Generic AI can return different answers to the exact same question. That variability is not acceptable when construction teams are defining scope and leveling bids.
ScrubPlan material databaseSame project inputSame checklist logicRepeatable baseline
vs.
Prompt-only AISame questionResults may varyMoving baseline
Coverage at a glance
Bidder management
Keep invitations, contacts, responses, follow-ups, and bid status in one view. ScrubPlan reacts when coverage needs attention.
8 of 10 bidders confirmedProactive follow-up
Agent calls and texts
ScrubPlan agents contact bidders to confirm who is bidding and return those responses to the coverage view.
SP
Bid intent confirmedCapital Drywall · text reply
Now
Before final submission
Bidder Proposal Review
Automatically check inclusions against the project checklist so bidders can correct missing scope and open clarifications before the proposal reaches your team.
Missing scopeExclusionClarification
Decision-ready comparison
Bid leveling action items
Compare every bidder to the same baseline and turn unresolved differences into clear next steps—who to contact, what to clarify, and what affects bid health.
✓
Cross-trade intelligence
Scope Gap Analysis
Proactively flag omitted, duplicated, unassigned, unclear, or conflicting scope across project requirements and bidder inclusions.
2 potential gaps surfaced
Every addendum organized
Change Logs
Automatically compare revisions, organize changes by trade, and add confirmed change items directly to the affected bid-leveling checklists.
Built for bid day
Complete scope without rebuilding the same work at every step.
Estimators and preconstruction leaders use ScrubPlan to catch omissions earlier, review faster, and keep one consistent scope baseline through award.
ScrubPlan saves me tons of time identifying every material location on my project.
BrianPreconstruction Director AMC Building Services
Obviously created by people who know construction, very exhaustive and systematic approach.
ChrisRegional Preconstruction Director Wilson Construction Inc.
My interns can now write finishes scope sheets with more detail than I can, and I can check their work in 1–2 minutes.
AveryPreconstruction Manager BW Building
ScrubPlan's material database produces the same results every time, exactly what scope writing needs.
BrandonSenior Project Manager Brasfield & Gorrie
I can complete 95% of my scope sheet in 5–10 minutes, then add the logistics, schedule, and constructability items.
DavidChief Preconstruction Manager RO Builders
Coordination mark-upResponsibilities highlighted in drawing context
Drawing evidence
Drawing evidence for every bidder
Show bidders exactly where every scope item came from.
Every checklist item can point back to highlighted drawing evidence, helping bidders understand the scope faster, respond more completely, and resolve discrepancies before the quote reaches your team.
✓ Relevant sheets isolated automatically
✓ Responsibilities highlighted in drawing context
✓ Shareable PDF output for bid packages and handoff
Scope gaps you can resolve before they become cost.
On a roughly $200 million project, ScrubPlan reviewed 924 pages across seven trades in five hours and the published conclusion reports just under $90,000 in missing or unclear scope.
Take your next project from drawings to decision-ready bids.
ScrubPlan Builds the scope. Finds the bidders. Confirms bid intent. Checks the quotes. Levels the bids. Tracks the changes. We just need your oversight.
